Metadata Policy

for information describing items in the repository

1. Anyone may access the metadata free of charge.
2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes and re-sold commercially provided the OAI Identifier or a link to the original metadata record are given.
3. For more information, please see webpage: http://www.lshtm.ac.uk/research/researchdataman/depositdata/repositorydocumentation.html

Data Policy

for full-text and other full data items

1. Access to some or all full items is controlled.
2. All full items are individually tagged with differing rights permissions and conditions.
3. For more information see webpage: http://www.lshtm.ac.uk/research/researchdataman/depositdata/repositorydocumentation.html.

Content Policy

for types of document & data set held

1. This is an institutional or departmental repository.
2. Subject Specialities: Health and Medicine
3. LSHTM Data Compass is restricted to:
   • Datasets
   • Other special item types
   • Special materials: Research instruments, data documentation
4. Deposited items may include:
   • working drafts
   • submitted versions (as sent to journals for peer-review)
   • accepted versions (author's final peer-reviewed drafts)
   • published versions (publisher-created files)
5. Principal Languages: English
6. For more information, please see webpage: http://www.lshtm.ac.uk/research/researchdataman/depositdata/repositorydocumentation.html

Submission Policy

concerning depositors, quality & copyright

1. Items may only be deposited by accredited members, academic staff, registered students, and employees of the institution, or their delegated agents.
2. Eligible depositors must deposit bibliographic metadata for all their publications.
3. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of LSHTM Data Compass, valid layout & format, and the exclusion of spam
4. The validity and authenticity of the content of submissions is checked by internal subject specialists.
5. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
6. Any copyright violations are entirely the responsibility of the authors/depositors.
7. If LSHTM Data Compass receives proof of copyright violation, the relevant item will be removed immediately.
8. For more information see webpage: http://www.lshtm.ac.uk/research/researchdataman/depositdata/repositorydocumentation.html

Preservation Policy

1. Items will be retained indefinitely.
2. LSHTM Data Compass will try to ensure continued readability and accessibility.
   • Items will be migrated to new file formats where necessary.
   • It may not be possible to guarantee the readability of some unusual file formats.
3. LSHTM Data Compass is working with external partners to:
   • convert or migrate file formats
   • record preservation metadata
4. LSHTM Data Compass regularly backs up its files according to current best practice.
5. The original bit stream is retained for all items, in addition to any upgraded formats.
6. Items may be removed at the request of the author/copyright holder, but this is strongly discouraged.
7. Acceptable reasons for withdrawal include:
   • Journal publishers' rules
   • Proven copyright violation or plagiarism
   • Legal requirements and proven violations
   • National Security
   • Falsified research
8. Withdrawn items are not deleted per se, but are removed from public view.
9. Withdrawn items' identifiers/URLs are retained indefinitely.
10. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories, with:
    • a link to a replacement version, where available
    • a note explaining the reasons for withdrawal
11. Errata and corrigenda lists may be included with the original record if required.
12. If necessary, an updated version may be deposited.
    • The earlier version may be withdrawn from public view.
    • There will be links between earlier and later versions, with the most recent version clearly identified.
13. Items are allocated a checksum to facilitate the detection of alterations.
14. In the event of LSHTM Data Compass being closed down, the database will be transferred to another appropriate archive.
15. For more information see webpage: http://www.lshtm.ac.uk/research/researchdataman/depositdata/repositorydocumentation.html